1. Mission
Statement: Companies seek profits, of course, but they
do so by fulfilling a mission for their customers. You need to
understand that mission in order to know why you were hired and
what your contribution is expected to be.
2. Customers: Every company exists to serve
customers, and so does every job within a company. Know your
company’s customers, even if you have no direct contact with
them, and you will be able to do your job better.
3. Financial Condition: There is no better
harbinger of your fortunes than those of your employer. If you
work for a publicly held company, pay attention to
SEC (Securities and Exchange Commission) filings, reports to
analysts and trade press about your company. If your employer is
closely held, you will have to rely on more subtle hints such as
the ebb and flow of budget dollars and the grapevine of business
successes and failures.
4. Chain of Command: You should know your
boss, your boss’s boss and everyone else in your chain of
command up to the CEO. If you do not know your place in the
organization, it can be hard to tell where you stand. Know your
boss’s allies and who might be trying to undermine him or her.
5. Health Insurance: The place to ask about
your deductible is not the emergency room. You should know your
primary physician, whether you need referrals to specialists,
the cost of in-network versus out-of-network care if you are in
such a plan, co-payments for prescriptions, dental and vision
benefits, and the details of any additional aspects of your
health plan. Health-savings accounts can complicate issues even
more.
6. Retirement Plan: After
health insurance,
retirement-plan options may be the most complicated of all
employee benefits. Your employer may offer a simple
401(k) or no retirement plan at all. You should know your
options, how much you can contribute, your employer’s matching
contributions, vesting periods and how your money is invested.
7. Your HR Rep: By now, it may have dawned
on you that you need help understanding employee
benefits and corporate policies. That is where your HR
department can help. Take advantage of education classes or
make an appointment to discuss particulars that are giving
you difficulty.
8. Drug and Alcohol Policies: Almost every
company has a written policy prohibiting use of drugs or
alcohol at work. Some reserve the right to test employees
under certain circumstances or at random. It can pay to know
these policies, what appeals processes are available and the
consequences of refusing testing.
9. Public-Statement Policies: A growing
number of employees are surprised to learn that what they
post on their Web pages or social-networking sites matters
to their employers. Policies about public statements that
reflect upon the employer’s reputation are increasingly
common.
10. IT Help-Desk Contact: Who are you going
to call when your computer crashes or you cannot access the
network? Help-desk staff can save you hours of frustration
and downtime. Their phone numbers should be pasted to your
computer monitor.
11. IT Acceptable-Use Policies: Most
companies tolerate a certain amount of personal use of
corporate IT resources, including personal phone calls. But
they take very seriously activities that slow down the
network for everyone, downloading pirated music and
installing unauthorized software that may infect the network
with a virus. Also, employees should never view adult or
objectionable Web content at work.
12. How to Request Supplies: Whether you
need a stapler or a new computer, you should know the
procedure for requesting supplies. Do you have to go through
your boss, or is there a central supplies hot line? What
paperwork is involved?
13. Smoking Policy: Even if you do not
smoke, you may want to know where your employer allows it so
you can avoid those areas. If you smoke, you may find some
companies ban smoking during business hours. A few firms
even
forbid smoking on your own time.
14. Grievance Procedure: Sometimes a
grievance with a supervisor or a co-worker cannot be
resolved informally. At such times, it is important to know
how to begin a formal grievance procedure. Often, it starts
in the HR department.
15. Disciplinary Procedures: Supervisors
must know what disciplinary options are available to them,
from informal admonitions to termination. Workers should
know what each form of discipline means to them, and the
consequences of further need for discipline.
16. Fraternization Policy: Office romances
happen. Most companies have policies forbidding
fraternization between supervisors and subordinates. Others
have more stringent policies. Before you start a fling,
consider the potential consequences.
17. Vendor Relations and Gifts Policies: In
order to avoid even the appearance of undue influence upon
business relationships, many employees are forbidden to
accept gifts from vendors in excess of some nominal amount.
You should know if such policies apply to you.
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